Our 16 easy steps to be organized using a work planner

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29 Oct , 2022

To be more productive and organized, you need to understand how your work and life operate. Once you know what your natural rhythms are, you can streamline everything for an easier routine. 

To have a successful career and balanced life, you need to simplify specific areas so that it’s not as overwhelming as it feels right now. 

Use a work digital planner to organize your schedule, tasks, meetings, and projects so that they’re no longer on your mind but instead in front of you at all times. 

With the right tools and organizational systems in place, you’ll be able to manage time better, delegate tasks more efficiently, and reduce stress so that you can focus on what matters most.

How to be more productive ?

Know what makes you productive

The first step towards becoming a more productive individual is to know what makes you productive. 

For example, you may be a person who likes to wake up early and get certain tasks out of the way, or you may be someone who likes to write while they are in a flow. 

Knowing your productivity triggers will help you recognize when you are feeling unproductive and will also help you become more productive overall.

Plan your day the night before

One of the best ways to be more productive is to plan your day the night before. 

This will give you an idea of what you need to get done the next day and will ensure that you have everything on your plate in your head. 

Plus, having everything planned out will help you avoid last minute tasks and will help you avoid distractions.

👉 Discover our minimalist digital productivity planner to manage your time and finally rock your goals.

Hold yourself accountable

Another way to become a more productive person is to hold yourself accountable for your tasks and responsibilities. 

This will not only help you stay on top of your tasks but will also ensure that you are staying productive. This can be done by using powerful tools, like HabitBull, to track your progress towards your goals and tasks. 

You can also use an app to keep you accountable, such as Coach.me. This way, you will be able to track your progress and will receive reminders and messages when you need them the most. Plus, there are tons of different productivity apps out there and you can find one that suits your needs.

Don’t forget to breathe and break

While you are focused on becoming more productive, don’t forget to take a break every once in a while. 

Many individuals get so caught up in achieving their goals and tasks that they forget to take a breath and take time off. 

While it is important to stay on track and be productive, it is also important to remember to breathe.

Have a to-do list at the beginning of every week

Your to-do list should be your best friend. It should be the first thing you look at when you sit down at your desk, open your laptop, or grab your mobile device. It should be the first tool in your organizational system. 

If you don’t write down your to-dos on a daily planner, your brain will never stop thinking about them. It will be impossible to focus on anything else. 

Your to-do list should be a way to let go of the mental burden of having to remember everything you need to get done and your personal goals. 

It’s a way to transfer that information from your mind onto paper so that you can relax and focus on the present moment.

Identify your most important task

What are the most important tasks you need to do each week ? 

For example, if you need to complete a project, create a presentation, or catch up on emails, write these tasks down on your to-do list so you don’t forget about them. 

However, if you have a lot of daily tasks to complete, you might get overwhelmed if you have too many long-term projects on your plate. 

Instead, focus on one important task each day. 

By prioritizing the most important task, you allow yourself to feel better about the rest of your work while also making progress towards your long-term goals.

Make a calendar appointment for each task

Yes, everything has a time associated with it. But, honestly, do you ever follow through with this way of thinking ? 

If you don’t follow through with this type of thinking, then you will never be as productive as you could be. 

You need to make appointments for everything in your personal planner - even if it’s not a formal meeting. 

For example, let’s say you want to write a blog post every week. You want to do this to increase your online presence, drive traffic to your website, and build your brand as an expert in your field. 

You can make a calendar appointment in your work schedule to write your blog post every Saturday at 11 a.m. This way, you’re guaranteed to have time to write your blog post each week. It’s on your calendar. It’s scheduled. 

You can’t not do it. You’re held accountable because it’s not just a to-do item on your list. It’s a calendar appointment.

Review at the end of each week

At the end of each week, look back at your to-do list and calendar. How many items did you complete ? What didn’t you get to ? What do you want to change for the following week ? 

Make adjustments when necessary so that you’re more focused on what’s important. This will keep you from feeling overwhelmed as the next week approaches. 

You’ll know what you need to do, and you’ll feel more prepared for whatever challenges are coming your way. 

You’ll feel more in control of your schedule because you know exactly what’s on your plate for the coming week. You’ll be able to prioritize tasks more effectively and make sure you’re using your time wisely.

About using a work planner

Organizing your daily tasks is essential if you want to be more productive. But if you don’t plan out your week, you could easily get lost in the daily grind. 

By planning out your week, you can see a bigger picture of your work. 

This will allow you to be more strategic with your tasks, plan ahead for certain projects, and help you avoid the overwhelm that comes with being too busy. 

There’s no set rule for how you should organize your week. You can do it however works best for you. 

A few ways to do this include creating a weekly calendar, using a to-do list, or writing down your biggest priorities for the week.

👉 Discover our minimalist digital productivity planner to manage your time and finally rock your goals.

Ways to Manage Your Priorities : 7 Tips You Must Know!

We all know that life is busy. Between work, school, family, friends, and everything else in between, it can feel like there isn’t enough time in the day to get everything done. 

Even though it can seem like there are too many things competing for your attention at once, you need to prioritize tasks if you want to be successful at everything you attempt. 

Whether you’re working on a project with a group of people or handling responsibilities individually, having organized priorities is necessary for success.

Being able to manage your time effectively will help you tackle the most challenging tasks while avoiding procrastination and other negative habits that take away from your productivity. If you’re ready to take your organization up a notch, read on for eight ways to manage your priorities and six tips you must know !

Organize Your Tasks

If you want to be able to manage your priorities, you need to start by organizing your tasks. 

Whether you’re working on a project with a group of people or tackling responsibilities individually, you need to know what you need to do and when you need to do it by. 

There are several ways you can go about organizing your tasks. You can use an app on your phone that has a calendar function or create a physical calendar and hang it somewhere you will see it every day. 

While this may sound like it takes a lot of time, it actually can save you time in the long run by keeping you accountable. 

Another way to organize your tasks is by creating a to-do list. If you’re working on a project with a group of people or tackling responsibilities individually, this can be a great way to keep track of what you need to get done.

Create Your to-do list

If you’re working with a group of people or tackling responsibilities individually, you should be keeping a to-do list. 

This list can help you stay on top of things and avoid falling behind. 

Being organized also makes it easier for other people to be able to follow along with your progress. Plus, completing tasks that are written down on your to-do list makes you feel more accomplished and productive. 

When creating a to-do list, make sure you’re being realistic with the amount of tasks you assign yourself. You don’t want to write down so many things you don’t have time to complete any of them. 

Writing yourself a to-do list is a great way to keep track of what needs to be done. You can also use it to help you stay on top of group projects.

Estimate the time needed to complete tasks

Estimating the amount of time it takes to complete certain tasks can help you stay on top of your priorities. 

This can also be helpful when keeping track of the progress of a group project. If you know how many hours you need to dedicate to each task every day, you can easily tell if you are ahead of schedule or behind. 

Keep in mind that you might need to adjust these estimates as you get further into the project or as other things come up that need your attention. 

If you find that you’re falling behind on your deadlines, you can always move the deadline for these tasks up to a day or two. 

Just make sure to be realistic with the amount of time you give yourself to complete these tasks.

Prioritize the most important tasks

Once you’re in the thick of managing your priorities, it’s important to know what tasks are most important. 

You can use a variety of different methods to prioritize the tasks you need to tackle, such as the 80/20 rule, Pareto principle, or the rule of three. 

No matter which method you choose, prioritize the tasks that need to be finished first so you don’t fall behind. 

Additionally, make sure you aren’t putting too much focus on a couple of tasks to the detriment of others. If you’re working on a large project, you may want to break it down into smaller pieces and prioritize them accordingly. 

Keeping track of your priorities is essential for staying on top of things and avoiding procrastination. It’s important to know what’s most important so you can focus on those tasks and get them done.

Put the most important tasks first

Once you’ve prioritized the tasks you need to get done, it’s important to actually get off the ground and get started on those priorities. 

Put the most important items at the top of your to-do list so you can start them first, then move on to the next one. This can help you finish your tasks more quickly and get ahead of the game. 

You may not be able to get everything done in a day, but if you start with the most important items first, it will be easier to push through the rest of the day. 

If you find yourself running out of time, you can always move these tasks to tomorrow’s to-do list.

Schedule your most difficult tasks for later in the day

If there are certain tasks you find particularly challenging, such as a big presentation or a complicated project, you may want to schedule them for later in the day. 

Doing so can help you avoid getting stuck in a rut and procrastinating on those tasks.

This can help you stay focused on completing less difficult tasks and keep your day moving along smoothly. 

However, don’t overdo it – don’t schedule everything for the end of the day. Not only does this create a huge amount of stress, but it also doesn’t allow you to get as much done as you could during the rest of your day. 

Mix up the order of your tasks to keep your day flowing smoothly, but don’t overdo it. Keep a good mix of challenging and less challenging tasks throughout the day so you don’t burn out and get stumped on the tasks that need more attention and time.

Don’t be afraid to reorganize your priorities again and again

As you get further into managing your priorities, you may find that your to-do list or project takes a new direction. 

This may require you to reorganize your priorities or even start over on your to-do list. Don’t be afraid to make these necessary changes. If you find that you’re falling behind, make these adjustments to get back on track.

If you find that you’re not making as much progress as you would like, consider making adjustments and attempting to tackle the most difficult tasks first. 

Even if you don’t get as much done as you planned, it’s better than not getting much done at all.

Our final word

Managing your priorities can be difficult, but it’s necessary if you want to be successful at everything you attempt. 

It’s important to prioritize tasks so you know which ones are most important, then estimate the amount of time it takes to complete them, and finally, schedule them for the parts of the day when you are the most productive. 

If you make these small changes to your organization, you’ll be able to tackle the most challenging tasks while avoiding procrastination and other negative habits that take away from your productivity.

👉 Discover our minimalist digital productivity planner to manage your time and finally rock your goals.